Live demo
Job scheduling software for tradies NZ, tried on your own job list
Paste tomorrow's jobs the way they arrived, texts and scribbled lists included. You get a run sheet for every van on a map of Nelson Tasman, and the driving time it saves.
Illustration · runs on a free AI model
For illustration only. These examples run on a free AI model, which is much weaker than the professional models we use to build real applications.
Drive times are estimates from distance, not live traffic, and the demo knows about thirty Nelson Tasman places. If the AI reader is unavailable, the demo says so and falls back to basic pattern matching.
What you just saw
How the job scheduling demo works
Jobs reach a Nelson business as texts, emails, voicemails and lists on the back of an envelope. You paste them in as they are. An AI model reads each line and picks out the suburb, how long the job takes, any time ("mornings only", "after 2pm", "at 10"), whether it is urgent and whether it needs two people.
The AI only reads the notes. Our own code checks every answer and plans the day. A job counts as urgent if either the AI or a simple word check says so. Urgent jobs go first and the van leaves at the start of the day. Booked times are kept, two-person jobs get two vans at once, and anything that will not fit is listed with the reason. Anything the demo was unsure about, changed or could not use is listed at the top under "Check these", and the plan is marked as a draft until someone has looked.
Some jobs should never be slotted in like a tap washer: gas smells, sparks and live wiring, flooding, asbestos, structural damage, trees near houses or power lines, spills, and anyone hurt. Our code looks for these in every line whatever the AI says, shows them first with what to tell the customer, and keeps the riskiest ones off the vans until a person books them.
The headline compares the driving with the same jobs done in the order you typed them, split across the vans. Move a job to another van and the rest of the day is worked out again.
Worked example: what an hour a day is worth
These are assumptions, not results.
- 3 vans each save 20 minutes of driving a day: 1 hour a day.
- 230 working days a year (46 weeks of 5 days): 230 hours.
- A van and crew cost about $80 an hour to run: 230 x $80 = $18,400 a year.
- Planning the day by hand takes 45 minutes: 172.5 hours a year. At $50 an hour that is $8,625.
- Total on these assumptions: $27,025 a year.
Try your own figures in the ROI calculator.
In a real business
Route planning in Nelson Tasman, connected to your systems
Jobs arrive by themselves
Enquiries from email, your website form or your job management software land in the planner without anyone retyping them. We build this kind of link under AI automation in Nelson.
It works with your tools
The plan goes into your calendar and job system, and finished jobs go to Xero for invoicing. That is systems integration.
Customers know when you're coming
A text with an arrival window goes out the evening before, and another when the van is on its way. Quotes can start there too, as in the AI quote builder.
Beyond the demo
What a full build adds
- Live travel times, so Richmond at 8am is not treated like Richmond at 11am.
- Skills and gear per van: who holds the gasfitting ticket, which van carries the drain machine.
- Leave, rosters and the calendars your team already uses.
- Replanning during the day when a job runs over or an emergency comes in.
- Your own rules, such as regular customers always getting the same tech.
For the wider picture, see the page for trades and AI for tradies.
I'm Michael. I work with two senior AI developers here in Nelson, and we build tools like this for Nelson Tasman businesses and we stay with them as the work changes. If a shared calendar would do the job, I'll say so. The software suggests a plan and your dispatcher decides.
Customer names and addresses are personal information. We handle them under the NZ Privacy Act 2020 and tell you where the data is stored.
Questions
Job scheduling questions
Does this replace my job management software?
No. It works alongside it. Jobs and invoices stay in the system you already use, and only the planning stops being done by hand.
What if the AI reads a line wrong?
Every answer is checked in code against the line it came from. A place, time, length or task that is not in that line is not used, and the job goes on the "Check these" list. Text that tries to give the AI orders is ignored and shown to you. In a real build your dispatcher sees the plan before anything goes to a crew or a customer.
How accurate are the drive times?
In the demo they are estimates from distance, with extra time for the road to Motueka and the Tākaka Hill. A real build uses live travel times, and we check them against a week of your actual runs.
Can it handle two-person jobs and urgent call-outs?
Yes. A two-person job goes to two vans at the same time. Urgent jobs go first and are never pushed back to save driving. Jobs that need three or more people are beyond the demo.
What would it cost?
That depends on what it connects to, so I give a price in writing once I understand your setup. Often the best start is one small piece, then we build on it as the business changes.